In these notices, the following terms refer to the Commonwealth of Australia as represented by the Bureau of Meteorology:

  • the Bureau;
  • we;
  • our;
  • us;
The words "you" and "your" refers to the user of this website.


This website and its contents are subject to copyright under the laws of Australia and other countries. Unless otherwise indicated, copyright in this website and its contents is owned by the Bureau.

In addition, third parties may own the copyright in some materials incorporated within this website and, in such cases, written permission may be required from these parties to use such material.

Users must not modify any content nor remove the copyright notice from any content on this website.

Other than as permitted under the Copyright Act 1968 (Cth), no material on this website may be reproduced without the prior written permission of the Bureau, except that you may save an electronic copy or print out parts of this website solely for your own private information, research or study, provided that:

  • you do not modify the copy or material as it appears on this website; and
  • you include the Bureau copyright notice on any Bureau-copyrighted material; and
  •  where necessary, acknowledge the relevant third party source.
You must not use our name, abbreviation, marks, symbols, logo, social media handles and hashtags without our prior written permission.

You must not access or use our content in a way that:

  • is unlawful or misleading
  • disrupts or otherwise interferes with our site, products, services, functions, powers, obligations, rights, discretions or interests. You must not use automated or manual techniques to hack, scrape or otherwise extract material from our site.

If we suspect unauthorised use, we may, without limitation:

  • immediately end your access to and use of our content;
  • stop you from accessing our site, including by blocking an IP address.

We can do this without notifying you. Nothing in this clause limits any other right or remedy we may have under the law.


While the Bureau attempts to ensure that the information on this website is accurate at the time of publication, it provides no express or implied warranties or makes any representations in relation to this website or any content. The information on this website is provided 'as is' and without any guarantees as to its accuracy, currency, completeness or reliability.  The Bureau reserves the right to amend the information on this website at any time and without notice, including but not limited to information relating to courses, user accounts, enrolments, fees and services.

The Bureau accepts no responsibility for any loss or damage occasioned by use of this website or information contained on this website. All access to and use of this website and its information is at the sole risk of you, the user.

Where this website contains links to third party websites, these are provided for your convenience only and must not be construed as an endorsement or approval of, not assumption of responsibility for, the website or its content by Bureau.


Privacy collection notice

When you create an account, visit any pages, or participate in a course within the Bureau Learning Portal, certain information about you and your activity is retained in the system.

What is collected?

Your name, email address and username is kept to create and maintain your user account. We also collect data about your activity on the site, including the contributions that you make.

How is this information used?

This information is used to:

  • provide access to courses
  • manage your participation in courses
  • report on completion of courses including those that are mandatory or required for your role
  • manage system performance.

How long is my data stored?

Your personal data is stored as long as your account is active on this site. Courses that impart certain qualifications or competencies that lead to regulated/licensed outcomes may impose additional records retention requirements for training data.

Further information

In order to provide access to this site, we need to collect and store personal information about you.

The Bureau Learning Portal uses the Moodle Learning Management System (LMS) platform.

Data held by us

We collect and store your name, and email address, username, as well as other user contributed information such as city/town, country, time zone, and interests, in the Moodle LMS.

We collect and store detailed information about user activity within each course, including the date and time of when course-specific information was viewed and/or updated, and the address of the machine from which the access was made (IP address). Activity logs may be used to create summary statistics which may be made internally available. Summary statistics do not include personal data.

We collect and store your contributions to courses, including contributions to discussion forums, assignment submissions, and evidence of participation in other Moodle-based activities.

We store your assessment attempts and results, feedback comments, completion data, access permissions and group membership information.

How we get your personal information

Bureau staff accounts are created and authenticated via the Bureau's Active Directory. Staff first and last names, email address, and company (the Bureau of Meteorology) are stored in the LMS.

For users other than Bureau staff, account information is supplied by the user or their employer or sponsor. The only required information for this purpose is user first and last name, email address, username, and time zone. Other information such as location, interests, etc are optional.

Some account types require a manually created password to be provided to new account holders. In such instances, the system will force the new account holder to change the password when they first log in.

Your interactions are automatically recorded, logged and stored when you access the Moodle LMS. Personal information may also be uploaded or added to individual courses by course teachers. 

How your personal information is used

Your personal information is used:

  • to provide you with an account to access, and be identifiable within, the LMS
  • to provide you with access to courses within the LMS
  • to provide you the with ability to upload, amend and delete certain information within the LMS
  • to provide you with access to the information, resources and activities uploaded to the LMS
  • to control access to different parts of the LMS
  • for system administration and bug tracking
  • to report on course, resource and activity access, activity completion, course completion and course data (such as grades, scores, submissions and content uploaded)
  • for producing usage statistics for management and planning purposes

Individual functions within the LMS may collect additional personal information in order to:

  • provide services to the users
  • facilitate and support business processes
  • support users in their use of the LMS

A non-exhaustive list of examples of this may include:

  • making a choice within a course
  • providing user feedback or responding to a questionnaire  
  • data collection for the purposes of business processes
  • contact information
  • application information
Who has access to your data

The LMS Site Administrators at the Bureau have access to all information stored within the LMS for the purposes set out above.

Course teachers have access to the personal information of the enrolled users of that course.

Access to Moodle logs is restricted to Site Administration staff with the exception of course-specific tracking data which is also accessible to course teachers.

Relevant subsets of this data may be passed to other teams at the Bureau as part of an investigation into computer misuse, a WHS incident, a Code of Conduct breach or similar.

Where your information is shared

The LMS shares your personal information with other systems within the Bureau.

Course completion data may be reported to the Bureau's corporate qualifications and training records database.

Course completion data may be provided to other systems either directly or indirectly, for the purpose of checking for compliance of mandatory and required for role competencies.

Retention of information

Information and data uploaded to the LMS, including accounts, user contributions to courses, evidence of participation, and course results, may be retained in accordance with our training record retention obligations.

LMS data is backed up at a facility managed by our LMS hosting provider. The backups are held for the purpose of reinstatement of the data, eg. in the event of failure of a system component.

How LMS support staff use your information

If you approach the LMS support staff for help with a fault, issue, question or other support need, the support staff may need to look at your data held on the system, which may include files in your personal areas and the courses to which you belong.

In the process of providing assistance, support staff may:

  • interact with the LMS using your account, using a feature known as 'log-in as' which allows them to impersonate your LMS login. The support staff will not add, edit or delete any data when doing this, without your permission. 
  • duplicate your course or data and transfer it into another part of the system or a test system. This is to carry out investigations, test solutions and provide you with support.

Existing account passwords can not be seen by support staff, and they will never ask for your password as part of any support they provide. If an account requires a password to be reset, the account holder will always be forced to change this when they next log in.

Details required to create your account and participate in courses

A user's first and last name, email address, and site username are required to create an account in Moodle. Users who do not wish to provide this information will be unable to create an account and will not be able to actively participate in any courses on the learning portal.

Except where indicated as optional, all other information outlined above that is logged by the system is required by Moodle to function and users cannot opt out of this information being gathered.

Some courses may allow guest access. These courses generally provide information only and do not allow a guest to actively participate in a course. The computer IP address of a guest who accesses such a course is logged by the system.

Last modified: Tuesday, 19 March 2024, 4:50 PM